Conference programme

Conference Programme

Find your paper Paper ID, title, presenter, institution or country

Search the programme

Programme at a glance

Select a session to jump to its paper list.

Time zones

For presenters

Present in your own session, and nowhere else

You are scheduled into one session. You may not move to another session, or present in another session, without prior written approval from the Conference Chair.

Do not ask another session's chair to fit you in. A chair has no authority to admit a paper that is not on their list, and pressing one to make an exception puts them in an impossible position in front of their own presenters. However urgent your reason, the chair is not the person who can help you — only the Conference Chair can move a paper, and only in writing.

A presentation given in any session other than your own will not be counted, with or without that chair's goodwill. It earns no certificate and the paper is reported to the committee as absent — even though you presented. An author who pressures a chair into admitting them may also be debarred from presenting at all.

If anything goes wrong, e-mail us — do not improvise. If your joining link fails, you cannot be admitted, you are unwell, your slot clashes with something you cannot move, or anything else prevents you presenting at your published time, write to the conference secretariat before your session, quoting your Paper ID. A change will be arranged and confirmed to you in writing. Turning up in a different room is not a substitute for asking.

Raise it at the time, not afterwards. A problem reported once the conference is over cannot be checked and cannot be put right. If anything stops you presenting and you do not tell us before or during your session, the paper is recorded as absent — and that record stands.

Be in the room ten minutes early.
- Join on your session's link, not the inaugural link. The links are listed against each session below.
- Rename yourself to PaperID — Your Name so the chair can admit you quickly.
- Test your microphone, camera and screen share before your slot, not during it.
- Expect a short wait to be let in. The chair admits people by hand and may have several arriving at once, so stay in the waiting room rather than leaving and rejoining. An empty screen does not mean the session has not started.
- If you are not admitted, or anything else goes wrong, e-mail us immediately at the conference secretariat, quoting your Paper ID — rather than joining a different session.
Your slot is fixed.
- The chair will stop the presentation at the limit so that every later paper keeps its published time.
- Ten to twelve slides is the right length. Do not read the paper aloud.
Prepare the file properly.
- PowerPoint or PDF, 16:9, with the Paper ID and title on the opening slide.
- Embed any video and any unusual font; do not rely on a live web page.
- Keep a copy open locally in case the share fails.
Present live, in English.
- An author of the paper must present it. A pre-recorded file is not a presentation.
- If the listed presenter changes, tell the chair at the start of the session — the chair records the substitution on the evaluation sheet.
Attendance is what earns the certificate.
- The chair marks every paper present, late or absent. An absent paper is reported to the committee.
- Take a screenshot while you are presenting, with your slide on screen and the date and time visible — your computer's clock, or the meeting window's own clock. Keep it. It is the simplest evidence that you presented if your certificate or record is ever queried later.
- Registration and the completed IEEE eCopyright form must both be in place before the paper goes forward to IEEE Xplore.
Sessions may be recorded.
- Recording is for the committee's records. Tell the chair at the start if you object.

For session chairs

Stay for the whole session, even if the room looks empty

Presenters are asked to arrive ten minutes early, but in practice many will join close to their own paper's time rather than at the opening minute. A room that looks empty when you start is therefore normal, and is not a reason to leave or to close the meeting. Please stay from the published start to the published end, and keep the meeting open for the full slot.

Admit presenters promptly. Watch the waiting list throughout, not only at the beginning — authors will appear right up to their own slot, sometimes several at once, and a presenter left waiting loses part of their ten minutes. They are asked to rename themselves PaperID — Name so you can identify them quickly.

Admit only the papers on your own list. Authors from other sessions do sometimes press a chair to fit them in, and it is not yours to grant — only the Conference Chair can move a paper, in writing. Send them to the conference secretariat and carry on with your own list. A paper presented in the wrong session is marked absent regardless, so letting someone in does them no favour at all.

Fill in the attendance and evaluation sheet. Each session card below has a Sheet link to your session's own spreadsheet, with the running order already filled in. For every paper, mark it Present, Late or Absent and note who presented. Score the content, presentation and answers to questions, and nominate at most one or two papers for the best paper award. Return it to the conference secretariat within an hour of your session ending.